How soon should you book a videographer for your wedding?

Why Booking Early Matters

Wedding videography is no longer a “nice-to-have”—it’s become a must-have for couples who want to preserve their memories in a cinematic, heartfelt way. With this rising demand, talented videographers book up fast, especially during peak wedding season.

I’ve taken bookings up to three years in advance, and I’m not alone. By waiting too long, you risk missing out on your preferred videographer—particularly if your wedding falls between May and September or during holiday weekends.

When Should You Book Your Videographer?

Once the excitement of your engagement settles and you begin planning in earnest, securing key suppliers like your venue, florist, photographer, and videographer should be at the top of your list.

Here’s how to approach the process:

1. Set Your Date: The first step is having a confirmed wedding date.
2. Do Your Research: Browse portfolios, watch highlight reels, and read reviews to shortlist videographers whose style resonates with you.
3. Check Availability: As soon as you’ve identified a videographer you love, inquire about their availability for your date.
4. Book Promptly: If they’re available, schedule a consultation, confirm your package, and pay your deposit to secure your date.

Remember, I require a deposit to reserve your date, and once it’s paid, your date is locked in and unavailable to others. If another couple inquires about the same day while we’re in discussions, I’ll always check with you first, but time is of the essence to avoid disappointment.

How Far in Advance Can You Book?

Most videographers accept bookings 18–24 months in advance, but it’s never too early to inquire. Early booking offers several advantages:

• Secure Your Date: Get peace of mind knowing your videographer is locked in.
• Lock in Current Prices: Booking early often means securing today’s rates, avoiding potential price increases.

For destination weddings, it’s even more critical to book early, as travel logistics and schedules need additional planning time.

Can You Book a Videographer Last Minute?

While it’s best to book early, some videographers can accommodate last-minute requests depending on their schedule.

Here’s what to consider:

• Availability: Peak season or popular dates may already be fully booked.
• Timelines: If your videographer can fit you in, be aware that editing and delivery may take longer, as existing clients are prioritised.

If you’re in need of a videographer at short notice, it’s always worth reaching out. I plan my editing schedule carefully, so I can give honest timelines and expectations for delivery.

Tips for Securing Your Dream Wedding Videographer

1. Start Early: Reach out as soon as you set your wedding date.
2. Destination Weddings: Contact videographers even earlier for weddings abroad.
3. Make a Shortlist: Research and narrow down videographers whose style matches your vision.
4. Don’t Hesitate: If you find someone you love and they’re within your budget, secure them right away.
5. Use Recommendations: Ask your venue and other vendors for trusted referrals.

Final Thoughts

Booking your wedding videographer early ensures you’ll have the right person to capture your day beautifully. With demand growing every year, waiting too long could mean missing out on the perfect fit for your wedding vision.

If you’re planning your 2025 wedding, I’d love to chat about how I can help tell your story. Get in touch to secure your date!